Overview
Your services
Also available from Yodoya Shoji
Business Health Score
Updates from Yodoya Shoji
Actions for you
Your engagement
Upload data
Choose what the file is for (the month is filled in for you), then add the files. They go straight to your private workspace and we are told at once.
Upload only the business records we ask for. Never upload passwords, one-time codes, PINs or card details: we never need them.
Still needed
Your uploads
Every file you have sent us, newest first. We check each one within two working days: Received means it has arrived, Accepted means it is what we needed, Needs attention tells you what is missing.
| File | For | Sent | Status |
|---|
How Yodoya Kura works
Yodoya Kura is your private workspace with Yodoya Shoji. Everything we need from you, and everything we deliver to you, is here. Nothing is sent as an email attachment.
We tell you what we need
For each service you take, we post the documents we need under What we need, with a due date. You receive an email each time, and a reminder three days before the date.
You upload
Open Upload data, choose what the file is for, and drop the files in. The month is filled in for you. Excel, CSV, JSON, XML, text, PDF and ZIP files are accepted, up to 250 MB each.
We check each file
Within two working days, the status under Your uploads changes from Received to Accepted, or to Needs attention with a note saying what is missing. If a document never arrives, our report states that the period was reviewed without it.
We review and share findings
Our findings appear under Findings, each with what we found, the evidence, and a suggested action. For confidentiality, findings and amounts are never sent by email.
You respond
Reply to each finding with your action or comments. Your engagement lead reviews replies within two working days.
You receive the report
Reports appear under Reports on the date shown on your Overview, and we email you when one is issued.
Keep your papers in Records
Records holds your company's registrations, licences, bank letters and agreements, with a reminder before anything expires and one-click packs for customers, banks and tenders. Simple Excel forms (attendance, staff list, vendor list) are there too.
Who does what
| You | Yodoya Shoji |
|---|---|
| Upload the documents requested, by the due date | Request only what each service needs |
| Keep your contact people up to date under Your details | Keep your company record (GSTIN, PAN, MSME status) from your certificates |
| Respond to findings | Check every file, review findings before they reach you, issue reports |
| Tell us if your registration details change | Tell you when anything is overdue or needs attention |
Signing in and security
- Sign in with the email address we invited. If your company uses Microsoft 365, you sign in as usual; otherwise a one-time code is sent to your email each time, so there is no password to remember or lose.
- You are signed out after 30 minutes without activity. On a shared computer, sign out and close the browser.
- Only you, the colleagues you name, and the Yodoya Shoji team assigned to you can see your workspace.
- We will never ask for your code by phone, email or message.
- Your last visit before today is shown at the foot of the menu and under Your details. If it was not you, email us at once.
- A sign-in not used for 90 days is paused for safety. Email us and we restore it the same working day.
How recovery and fees work
- We show each amount that appears to be owed to you, with its evidence. Nothing goes to a supplier until your owner contact approves it.
- Approved claims are sent in your company's name, with you copied. The supplier pays you directly; money never passes through us.
- Any fee is as set out in your engagement letter.
- Each month you confirm a statement of amounts received before we invoice. Full details are in your engagement letter.
Need help?
Email your engagement lead, shown on your Overview, or assurance@yodoyashoji.com. Please quote your Client ID.
What we need
Data requested for your current cycle, with due dates.
| Item | Service | Month | Due | Status |
|---|
Findings
Every finding is verified with documents before it appears here. Respond to add your explanation.
Findings are observations from the records provided for the period, for your management to act on. They are not a legal or tax opinion, and amounts are estimates until verified.
| ID | Finding | Amount | Rating | Due | Status |
|---|
Reports
Reports are issued on the date shown under Your engagement on the Overview. Each report covers only the period and the records it names.
Recovery
Amounts that appear to be owed to you by your suppliers. Nothing is sent to a supplier until you approve it. See How it works.
| Claim | Supplier | Identified | Claimed | Received | Status | Your decision |
|---|
Yodoya Desk
Today's work across every client, oldest first. Standard: every file checked within two working days; nothing left for tomorrow that can be closed today.
1. Files to check
Download each file and check it is what the request asked for, for the right month. Accept marks the request complete and moves the file into the month's folder in Raw Data, where the checks read it. Needs attention emails the client your note at once.
| Client | Item | Received | Waiting | Files |
|---|
2. Reports and findings
Reports to check or fix
Draft findings to review
3. Client replies and decisions
Replies to findings, last 14 days
Recovery claims decided by the client
4. To chase and to watch
Client items overdue
Cases due within 7 days
Paused client sign-ins
Reports, draft findings, cases and paused sign-ins are changed in Assurance Internal, as before. Every Desk action is recorded in the Activity Log with your name.
Records
Your company's important papers in one safe place: registrations, licences, bank letters, agreements and policies. Find any of them in seconds, download a ready pack for a bank, customer or tender, and get a reminder before anything expires.
Renewals coming up
Add a document
Ready packs
When a customer, bank or tender asks for your company documents, download them all at once as one zip file and attach it, instead of searching for each paper.
- Vendor registration pack
- Bank and tender pack
A pack holds only what you have added to those folders, so keep them current.
| Document | Folder | Added | Expires |
|---|
The People folder is seen only by your company's owner contact. To remove a document, email your engagement lead. Records is included with your Yodoya Shoji services. It keeps your documents safe and reminds you of expiry dates you enter; it does not check whether a document is valid or current, and renewing on time remains your company's responsibility.
Forms
Simple Excel sheets for everyday records. Fill them in on your computer, then add them here or upload them when we ask. They are general templates: check them against your own policies and the labour and tax rules that apply to your company.
Your details
Your company record is kept by Yodoya Shoji from your registration documents. Your contact people are yours to keep up to date.
Company record
Something wrong or changed (name, address, GSTIN, services)? Ask us to update it and attach the supporting document.