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| What is needed | Due by |
|---|
Your company
Company profile
Keep your contacts and capabilities up to date. The details in the first panel are locked: they decide where and how we pay you, so only Yodoya Shoji changes them, on your request with proof.
Locked details
Changes you asked for
Yodoya Shoji will never ask you by phone, email or message to change your bank details. A bank change is made only after we call you on a number we already hold.
Documents
The documents Yodoya Shoji must hold before and while you supply to us. Upload a new version when a document is renewed; earlier versions are kept.
Required for your categories
| Document | For | Status | Expires |
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Everything you have uploaded
| Document | File | Added | Status |
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Suppliers
Every supplier, with what is missing. Select a supplier to verify it, decide a change request or ask for something.
Suppliers
| Supplier | Supplier ID | Categories | Status | Documents | Waiting |
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Invite a supplier
Takes the details from the supplier's GST certificate and PAN. Yodoya Kura issues the Supplier ID, creates the sign-in, emails the supplier and asks for the documents their categories need. Bank details are added at verification, from the cancelled cheque, after a call-back.
Help
Using Yodoya Kura
- Home lists everything Yodoya Shoji has asked of you, with a due date. Each request is also emailed, but you answer it here.
- Company profile: keep your contacts, dispatch addresses and capabilities current. Your legal name, GSTIN, PAN, billing address, MSME status and bank account are locked; use Request a change and attach the proof.
- Documents: upload what your categories need. When a document is renewed, upload the new one with its expiry date; Kura reminds you 30 days before expiry.
- Your Supplier ID appears on every order and payment from Yodoya Shoji. Quote it on your invoices and in every message.
- Orders, invoices and payment advices will appear here as they are switched on.
Security
- Your sign-in is yours alone. Ask us to invite colleagues separately.
- We never ask for your one-time code, and never ask you to change bank details by phone, email or message.
- Sessions end after 30 minutes without activity.
Staff: supplier onboarding
- Invite (Leads): legal name, GSTIN and PAN from the certificates; Kura checks the GSTIN check digit, the PAN inside it and duplicates, issues the Supplier ID and emails the owner.
- The supplier signs in, accepts the terms and uploads the documents listed under Action required (7 days).
- Verify (Leads), before the first order: GSTIN active on the GST portal; PAN matches; the cancelled cheque or bank letter matches the legal name; call the owner on a number you already hold (not one from their email) and confirm the bank account. Record the call. Only the last 4 digits of the account are kept.
- In Tally, create the ledger exactly as shown in Kura ("Legal Name - Supplier ID"), with the Supplier ID as alias 1 and the GSTIN as alias 2.
- Change requests: check the proof. For a bank change, call back on the number already on file first; the supplier's owner and the Leads are emailed whenever a bank change is asked for or made.
- Suspend stops the supplier's access at once (any staff member); restoring or closing is for the Leads.