The supplier portal of Yodoya Shoji: your company profile, documents, orders, invoices and payments with us, in one secure place.
The address bar must show kura.yodoyashoji.com with a padlock. Any other address is not ours.
After you sign in, your company's security word is shown at the top of every page and in every email from us. If it is missing or wrong, sign out and call Yodoya Shoji.
Use the email address we invited. Company Microsoft accounts sign in as usual; other email addresses receive a one-time code.
Authorised users only. Every sign-in is recorded. Supplier termsPrivacy notice Yodoya Shoji is a trading name of Globemaster Services Private Limited.
Keep your contacts and capabilities up to date. The details in the first panel are locked: they decide where and how we pay you, so only Yodoya Shoji changes them, on your request with proof.
Locked details
Changes you asked for
Yodoya Shoji will never ask you by phone, email or message to change your bank details. A bank change is made only after we call you on a number we already hold.
Monthly compliance
For the months you work for Yodoya Shoji, upload each month's statutory proof by the 20th of the next month: . Pay PF and ESI by the 15th. Payments are held while a proof is overdue.
Documents
The documents Yodoya Shoji must hold before and while you supply to us. Upload a new version when a document is renewed; earlier versions are kept.
Required for your categories
Document
For
Status
Valid until
Everything you have uploaded
Document
File
Added
Status
What needs you today
System check
Runs every page's data on the live system, every report, makes and removes a test PDF, and can send you a test email. Nothing in the records changes. Run it after every install; send the result to Claude if anything fails.
Suppliers
Every supplier, with what is missing. Select a supplier to verify it, decide a change request or ask for something.
Suppliers
Supplier
Supplier ID
Categories
Status
Documents
Waiting
Purchase orders
Orders from Yodoya Shoji, issued on the prices agreed from your quotations. Open each new order, check it and supply as ordered; record each delivery here. If anything on an order is wrong, report it before supplying.
Order
Issued
Sites
Deliver by
Status
Agreements
Your agreements with Yodoya Shoji. They are confidential: only your company's owner contact can open them, and every opening is recorded. Read each new one and accept it here; then upload the signed and stamped copy. The dates are set by Yodoya Shoji.
Agreement
Type
Agreement date
Starts
Expires
Status
Requests for quotation
Yodoya Shoji asks you for prices here. Your quote is sealed: nobody sees it until the request closes. You can change it until then.
RFQ
Subject
Closes
Your answer
Status
RFQs and quotes
Ask several suppliers for prices. Quotes stay sealed until the closing time (or until everyone has answered); a Lead opens them, compares, awards and issues the order.
Requests for quotation
RFQ
Subject
Client
Closes
Answers
Status
Purchase orders
Issue an order after the quotation and price are agreed (from an RFQ award, or directly). It binds when issued: the supplier is told at once (no attachment), and Kura records when they open it. Each order has one bill-to GSTIN, one delivery address and one dispatch address.
Orders
Order
Supplier
Client
Issued
Value before GST
Status
Invoices
Submit each invoice here, against an order, for quantities accepted at the site. Kura checks the quantities, prices and GST against the order before Yodoya Shoji sees it. No software? Use Make the invoice in Kura, print it, sign it and upload it.
Orders ready to invoice
Quantities Yodoya Shoji has accepted and you have not invoiced yet. Choose the order to invoice it.
Order
Issued
Lines to invoice
Value before GST
Your invoices
Invoice
Kura ID
Order
Total
Status
Payment due
Payments
Payment advices from Yodoya Shoji: the invoices paid, tax deducted at source and any deductions. Payments are made only to the bank account verified in Yodoya Kura.
Advice
Paid on
UTR
Net paid
Invoices
Advances
Advances paid to you against a purchase order. Each is adjusted against your invoice for that order when it is paid.
Advance
Order
Paid on
UTR
Amount
Status
Debit and credit notes
A debit note from Yodoya Shoji reduces what is paid on one of your invoices (short or damaged supply, rate above the order, late delivery, quality). Accept it (with your GST credit note when the invoice carried GST) or say why you disagree. Your own credit notes are sent here too. Accepted notes are deducted in the next payment.
Balance confirmation
TDS certificates (Form 16A)
Tax Yodoya Shoji deducted at source from your payments, quarter by quarter. Check each certificate against Form 26AS in your income tax account.
Period
TDS deducted
Certificate
Queries
Ask Yodoya Shoji anything about a payment, an order, a delivery, a rate or a document. Every question and every reply stays here; Yodoya Shoji replies within 2 working days.
Your queries
Query
Subject
About
Last message
Status
Supplier queries
Questions from suppliers. Reply within 2 working days; after that the Leads are told every morning. Replies are read in Kura; the email only says a reply is waiting.
Queries
Query
Supplier
Subject
About
Reply due
Status
Invoice desk
Invoices arrive already matched to the order and the accepted quantities, with GST checked. Check the PDF, record whether it is in Globemaster's GSTR-2B, verify, then a Lead approves it for payment. MSME limits are shown in red when close.
Invoices
Supplier
Invoice
Order
Total
Status
Pay by
Payments
Record each payment after the bank transfer. The advice is posted in Kura and the supplier is told; amounts never go by email.
Payments
Advice
Supplier
Paid on
UTR
Net
Advances
Only against an issued order, up to its value. A second person approves; above the supplier's limit (₹50,000 unless set) a Lead approves. A Lead pays, and the advance is adjusted when the supplier's invoice is paid.
Advance
Supplier
Order
Amount
Status
Statement of account
Debit and credit notes
A debit note holds back part of a supplier's invoice: raised by one person, approved by a second, then issued to the supplier as a PDF. Where the invoice carried GST, the supplier accepts by uploading its GST credit note. Suppliers' own credit notes arrive here to check. Accepted notes are deducted in the next payment.
Notes
Note
Supplier and invoice
Reason
Total
Status
GST invoice review (IMS)
Every supplier invoice must be accepted, rejected or kept pending on the GST portal's Invoice Management System before our GSTR-3B is filed (by the 20th). Take the action on the GST portal, then record it here: who did it and when stays with the invoice.
Invoices
Supplier
Invoice
Taxable
GST
GSTR-2B
IMS
TDS certificates and balance confirmations
Form 16A for every supplier whose payments carried TDS, each quarter (download from TRACES and file it here), and the balance confirmation each supplier gives us for the audit.
TDS certificates
Due 15 days after the TDS return: Q1 by 15 Aug, Q2 by 15 Nov, Q3 by 15 Feb, Q4 by 15 Jun. The supplier is told when a certificate is filed; the email carries no amounts.
Supplier
Quarter
TDS
Due
Certificate
Balance confirmations
Supplier
As on
Our books
Their books
Status
Reports
Every register in Kura, read from the same records the work is done in. Choose a report and the dates, then download it for Excel or print it.
MSME Form 1 (half-yearly return to the MCA)
Dues to micro and small enterprises (manufacturers and service providers) not paid within 45 days of acceptance. File by 30 April (October to March) and 31 October (April to September). Enter the reason for each delay in the invoice desk before filing.
Supplier
PAN
Invoice
Outstanding
Due from
Paid on
Days late
Reason
Our company
Globemaster's GST registrations, which every purchase order is billed to, and the terms and conditions printed on every order.
GST registrations
One for each state where Globemaster is registered. All carry the same PAN. A purchase order is billed to one of them; the supplier's invoice must carry that GSTIN, and the tax follows its state. For a site in a state where you are registered, Kura picks that registration.
GSTIN
State
Principal place of business
Purchase order terms and conditions
In force: ·
Versions
Staff and roles
Who in Yodoya Shoji works in Kura Desk, their role, and exactly what each role can do. Every screen shows only what the person's role allows, and the server refuses anything else. Every change is recorded and the person is told by email.
Staff
Person
Role
Last change
What each role can do
Only a Lead
Clients
Corporate clients: their billing addresses (internal) and delivery addresses. A purchase order ships to one delivery address; suppliers see only its name, address and contact.
Clients
Client
Code
Billing addresses
Delivery addresses
Status
Invite a supplier
Takes the details from the supplier's GST certificate and PAN. Yodoya Kura issues the Supplier ID, creates the sign-in, emails the supplier and asks for the documents their categories need. Bank details are added at verification, from the cancelled cheque, after a call-back.
Help
Using Yodoya Kura
Home lists everything Yodoya Shoji has asked of you, with a due date. When you sign in, a pop-up shows what is new: orders, RFQs, payment advices and agreements.
Invoices: "Orders ready to invoice" lists every order with accepted quantities not yet invoiced; press Invoice this order and the invoice opens for that order.
Queries: ask Yodoya Shoji anything about a payment, an order, a delivery, a rate or a document. The reply comes here within 2 working days; the email only tells you it is waiting.
Payments also shows the advances paid to you and your statement of account (invoiced, paid, balance due), which you can print or download.
RFQs: when Yodoya Shoji asks for prices, enter your rate, GST and brand for each line, delivery days and validity, and send the quote before it closes. You can change it until then. Quotes are sealed: nobody sees them before the closing time. If Yodoya Shoji asks for a revised offer after the quotes are opened, the RFQ shows the request at the top: send a revised quotation or keep your offer before the reply-by time. Every request and every quotation is kept as a PDF in the RFQ's Record, which you can open at any time.
Purchase orders: an order is issued on the prices agreed from your quotation and binds when issued; there is nothing to accept. Open it (Kura records that you received it), check the items, delivery address and dates, and supply as ordered. If anything is wrong, use Report a problem before supplying.
Deliveries: on the order, record each delivery with the challan and the proof signed at the site. Yodoya Shoji records what was accepted.
Invoices: submit each invoice here for the accepted quantities, addressed to the GSTIN in "Bill to" on the order. No billing software? Use Make the invoice in Kura, sign it and upload it.
Payments: each payment advice is posted here (UTR, invoices paid, TDS, deductions). Our emails only say it is waiting.
Monthly compliance (manpower and security services): upload the PF challan and ECR, ESI challan and wage register every month by the 20th. Payment is held while a proof is overdue.
Company profile: keep contacts, dispatch addresses and capabilities current. Legal name, GSTIN, PAN, billing address, MSME status and bank account are locked; use Request a change and attach the proof.
Documents: upload what your categories need; Kura reminds you 30 days before a document expires.
Agreements (owner contact only): read and accept a master agreement here when one is issued, then upload the signed copy.
Your Supplier ID appears on every order and payment. Quote it on your invoices and in every message.
Security word (Company profile): every genuine email and every page of Yodoya Kura shows it. If it is missing, it is not from us.
Security
Your sign-in is yours alone. Ask us to invite colleagues separately.
We never ask for your one-time code, and never ask you to change bank details by phone, email or message.
Sessions end after 30 minutes without activity.
Questions:
Staff: supplier onboarding
Our company (once): add each of Globemaster's GST registrations (one per state, Karnataka as Main) and publish the purchase order terms.
Invite (Leads): legal name, GSTIN and PAN from the certificates; Kura checks them, issues the Supplier ID and emails the owner. The supplier signs in, accepts the terms and uploads the documents.
Verify (Leads), before the first order: GSTIN active, PAN matches, cancelled cheque in the legal name, call the owner on a number you already hold. Enter the last 4 digits of the account and the IFSC. Then record the GST profile (GST portal, Search Taxpayer); repeat every 90 days.
Clients (Leads): billing addresses (internal) and delivery addresses.
Dashboard (first page): only what needs you, by role. A Lead sees approvals, payments, advances to pay, RFQs to open or award and change requests; staff see invoices and deliveries to check, supplier queries and advances to approve. Leads run the System check there after every install.
RFQ ranking: complete quotes are ranked by total before GST (L1 lowest, then L2, L3); each line shows its own rank; a partial quote is not ranked. Awarding anyone but L1 needs the reason, printed on the comparative statement.
Supplier queries: reply within 2 working days (the Leads are told every morning about late ones); tick "Close the query" when it is settled.
Advances (Payments page): anyone asks for one against an issued order; another person approves (a Lead above the supplier's limit); a Lead records the bank transfer; it is adjusted when that supplier's invoice is paid. The statement of account for any supplier is on the same page.
Margin: give a client an agreed margin % (Clients) and every order line for it needs the sell rate; selling below cost plus the margin needs a recorded reason. The supplier never sees sell prices.
RFQs (Leads): ask three or more suppliers for prices with a closing time. Quotes are sealed until it closes (or all have answered); open them, compare, award (with a reason if not the lowest), then Issue the order. After opening, "Ask for a revised offer" sends a supplier a negotiation request (message, reply-by time, optional target rates and its position L1, L2); each request and each answer is a PDF in the RFQ's Record, round by round, and the comparative statement shows the first and final offers.
Purchase orders (Leads): from the award, or directly. The order binds when issued; the supplier is told (no attachment) and Kura records when they open it. Orders not opened after 1 working day, and any problem the supplier reports, appear in the daily email; to change an order, cancel it and issue a new one.
Deliveries: record what was accepted within 15 days, or it counts as accepted on the delivery day (MSMED Act).
Invoices: check the PDF and GSTR-2B, verify; a Lead approves for payment. Approval is held while the GST profile is unchecked or a monthly PF/ESI proof is overdue.
Payments (Leads): record each bank transfer; the advice is posted to the supplier.
Agreements (Leads, optional): a master agreement allows up to 45 days' terms for micro and small suppliers; without one the law allows 15. Agreements are confidential.
Reports: every register, for any dates, with totals; download for Excel. MSME Form 1 every half-year.
