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| What is needed | Due by |
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Your company
Company profile
Keep your contacts and capabilities up to date. The details in the first panel are locked: they decide where and how we pay you, so only Yodoya Shoji changes them, on your request with proof.
Locked details
Changes you asked for
Yodoya Shoji will never ask you by phone, email or message to change your bank details. A bank change is made only after we call you on a number we already hold.
Monthly compliance
For the months you work for Yodoya Shoji, upload each month's statutory proof by the 20th of the next month: . Pay PF and ESI by the 15th. Payments are held while a proof is overdue.
Documents
The documents Yodoya Shoji must hold before and while you supply to us. Upload a new version when a document is renewed; earlier versions are kept.
Required for your categories
| Document | For | Status | Valid until |
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Everything you have uploaded
| Document | File | Added | Status |
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Suppliers
Every supplier, with what is missing. Select a supplier to verify it, decide a change request or ask for something.
Suppliers
| Supplier | Supplier ID | Categories | Status | Documents | Waiting |
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Purchase orders
Orders from Yodoya Shoji, issued on the prices agreed from your quotations. Open each new order, check it and supply as ordered; record each delivery here. If anything on an order is wrong, report it before supplying.
| Order | Issued | Sites | Deliver by | Status |
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Agreements
Your agreements with Yodoya Shoji. They are confidential: only your company's owner contact can open them, and every opening is recorded. Read each new one and accept it here; then upload the signed and stamped copy. The dates are set by Yodoya Shoji.
| Agreement | Type | Agreement date | Starts | Expires | Status |
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Requests for quotation
Yodoya Shoji asks you for prices here. Your quote is sealed: nobody sees it until the request closes. You can change it until then.
| RFQ | Subject | Closes | Your answer | Status |
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RFQs and quotes
Ask several suppliers for prices. Quotes stay sealed until the closing time (or until everyone has answered); a Lead opens them, compares, awards and issues the order.
Requests for quotation
| RFQ | Subject | Client | Closes | Answers | Status |
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Purchase orders
Issue an order after the quotation and price are agreed (from an RFQ award, or directly). It binds when issued: the supplier is told at once (no attachment), and Kura records when they open it. Each order has one bill-to GSTIN, one delivery address and one dispatch address.
Orders
| Order | Supplier | Client | Issued | Value before GST | Status |
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Invoices
Submit each invoice here, against an order, for quantities accepted at the site. Kura checks the quantities, prices and GST against the order before Yodoya Shoji sees it. No software? Use Make the invoice in Kura, print it, sign it and upload it.
Your invoices
| Invoice | Kura ID | Order | Total | Status | Payment due |
|---|
Payments
Payment advices from Yodoya Shoji: the invoices paid, tax deducted at source and any deductions. Payments are made only to the bank account verified in Yodoya Kura.
| Advice | Paid on | UTR | Net paid | Invoices |
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Invoice desk
Invoices arrive already matched to the order and the accepted quantities, with GST checked. Check the PDF, record whether it is in Globemaster's GSTR-2B, verify, then a Lead approves it for payment. MSME limits are shown in red when close.
Invoices
| Supplier | Invoice | Order | Total | Status | Pay by |
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Payments
Record each payment after the bank transfer. The advice is posted in Kura and the supplier is told; amounts never go by email.
Payments
| Advice | Supplier | Paid on | UTR | Net |
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Reports
Every register in Kura, read from the same records the work is done in. Choose a report and the dates, then download it for Excel or print it.
MSME Form 1 (half-yearly return to the MCA)
Dues to micro and small enterprises (manufacturers and service providers) not paid within 45 days of acceptance. File by 30 April (October to March) and 31 October (April to September). Enter the reason for each delay in the invoice desk before filing.
| Supplier | PAN | Invoice | Outstanding | Due from | Paid on | Days late | Reason |
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Our company
Globemaster's GST registrations, which every purchase order is billed to, and the terms and conditions printed on every order.
GST registrations
| GSTIN | State | Principal place of business |
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Purchase order terms and conditions
Versions
Clients
Corporate clients: their billing addresses (internal) and delivery addresses. A purchase order ships to one delivery address; suppliers see only its name, address and contact.
Clients
| Client | Code | Billing addresses | Delivery addresses | Status |
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Invite a supplier
Takes the details from the supplier's GST certificate and PAN. Yodoya Kura issues the Supplier ID, creates the sign-in, emails the supplier and asks for the documents their categories need. Bank details are added at verification, from the cancelled cheque, after a call-back.
Help
Using Yodoya Kura
- Home lists everything Yodoya Shoji has asked of you, with a due date. When you sign in, a pop-up shows what is new: orders, RFQs, payment advices and agreements.
- RFQs: when Yodoya Shoji asks for prices, enter your rate, GST and brand for each line, delivery days and validity, and send the quote before it closes. You can change it until then. Quotes are sealed: nobody sees them before the closing time.
- Purchase orders: an order is issued on the prices agreed from your quotation and binds when issued; there is nothing to accept. Open it (Kura records that you received it), check the items, delivery address and dates, and supply as ordered. If anything is wrong, use Report a problem before supplying.
- Deliveries: on the order, record each delivery with the challan and the proof signed at the site. Yodoya Shoji records what was accepted.
- Invoices: submit each invoice here for the accepted quantities, addressed to the GSTIN in "Bill to" on the order. No billing software? Use Make the invoice in Kura, sign it and upload it.
- Payments: each payment advice is posted here (UTR, invoices paid, TDS, deductions). Our emails only say it is waiting.
- Monthly compliance (manpower and security services): upload the PF challan and ECR, ESI challan and wage register every month by the 20th. Payment is held while a proof is overdue.
- Company profile: keep contacts, dispatch addresses and capabilities current. Legal name, GSTIN, PAN, billing address, MSME status and bank account are locked; use Request a change and attach the proof.
- Documents: upload what your categories need; Kura reminds you 30 days before a document expires.
- Agreements (owner contact only): read and accept a master agreement here when one is issued, then upload the signed copy.
- Your Supplier ID appears on every order and payment. Quote it on your invoices and in every message.
- Security word (Company profile): every genuine email and every page of Yodoya Kura shows it. If it is missing, it is not from us.
Security
- Your sign-in is yours alone. Ask us to invite colleagues separately.
- We never ask for your one-time code, and never ask you to change bank details by phone, email or message.
- Sessions end after 30 minutes without activity.
Staff: supplier onboarding
- Our company (once): add each of Globemaster's GST registrations (one per state, Karnataka as Main) and publish the purchase order terms.
- Invite (Leads): legal name, GSTIN and PAN from the certificates; Kura checks them, issues the Supplier ID and emails the owner. The supplier signs in, accepts the terms and uploads the documents.
- Verify (Leads), before the first order: GSTIN active, PAN matches, cancelled cheque in the legal name, call the owner on a number you already hold. Enter the last 4 digits of the account and the IFSC. Then record the GST profile (GST portal, Search Taxpayer); repeat every 90 days.
- Clients (Leads): billing addresses (internal) and delivery addresses.
- RFQs (Leads): ask three or more suppliers for prices with a closing time. Quotes are sealed until it closes (or all have answered); open them, compare, award (with a reason if not the lowest), then Issue the order.
- Purchase orders (Leads): from the award, or directly. The order binds when issued; the supplier is told (no attachment) and Kura records when they open it. Orders not opened after 1 working day, and any problem the supplier reports, appear in the daily email; to change an order, cancel it and issue a new one.
- Deliveries: record what was accepted within 15 days, or it counts as accepted on the delivery day (MSMED Act).
- Invoices: check the PDF and GSTR-2B, verify; a Lead approves for payment. Approval is held while the GST profile is unchecked or a monthly PF/ESI proof is overdue.
- Payments (Leads): record each bank transfer; the advice is posted to the supplier.
- Agreements (Leads, optional): a master agreement allows up to 45 days' terms for micro and small suppliers; without one the law allows 15. Agreements are confidential.
- Reports: every register, for any dates, with totals; download for Excel. MSME Form 1 every half-year.