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| What is needed | Due by |
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Your company
Company profile
Keep your contacts and capabilities up to date. The details in the first panel are locked: they decide where and how we pay you, so only Yodoya Shoji changes them, on your request with proof.
Locked details
Changes you asked for
Yodoya Shoji will never ask you by phone, email or message to change your bank details. A bank change is made only after we call you on a number we already hold.
Documents
The documents Yodoya Shoji must hold before and while you supply to us. Upload a new version when a document is renewed; earlier versions are kept.
Required for your categories
| Document | For | Status | Valid until |
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Everything you have uploaded
| Document | File | Added | Status |
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Suppliers
Every supplier, with what is missing. Select a supplier to verify it, decide a change request or ask for something.
Suppliers
| Supplier | Supplier ID | Categories | Status | Documents | Waiting |
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Purchase orders
Orders from Yodoya Shoji. Open each new order, check the items, sites and dates, and accept or decline it within 2 working days. Supply only against an accepted order.
| Order | Issued | Sites | Deliver by | Status |
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Agreements
Your agreements with Yodoya Shoji. They are confidential: only your company's owner contact can open them, and every opening is recorded. Read each new one and accept it here; then upload the signed and stamped copy. The dates are set by Yodoya Shoji.
| Agreement | Type | Agreement date | Starts | Expires | Status |
|---|
Purchase orders
Issue an order in Kura: the supplier is told at once (no attachment) and accepts or declines it here. One order can deliver to several sites of a client.
Orders
| Order | Supplier | Client | Issued | Value before GST | Status |
|---|
Invoices
Submit each invoice here, against an order, for quantities accepted at the site. Kura checks the quantities, prices and GST against the order before Yodoya Shoji sees it. No software? Use Make the invoice in Kura, print it, sign it and upload it.
Your invoices
| Invoice | Kura ID | Order | Total | Status | Payment due |
|---|
Payments
Payment advices from Yodoya Shoji: the invoices paid, tax deducted at source and any deductions. Payments are made only to the bank account verified in Yodoya Kura.
| Advice | Paid on | UTR | Net paid | Invoices |
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Invoice desk
Invoices arrive already matched to the order and the accepted quantities, with GST checked. Check the PDF, record whether it is in Globemaster's GSTR-2B, verify, then a Lead approves it for payment. MSME limits are shown in red when close.
Invoices
| Supplier | Invoice | Order | Total | Status | Pay by |
|---|
Payments
Record each payment after the bank transfer. The advice is posted in Kura and the supplier is told; amounts never go by email.
Payments
| Advice | Supplier | Paid on | UTR | Net |
|---|
Reports
MSME Form 1 (half-yearly return to the MCA)
Dues to micro and small enterprises (manufacturers and service providers) not paid within 45 days of acceptance. File by 30 April (October to March) and 31 October (April to September). Enter the reason for each delay in the invoice desk before filing.
| Supplier | PAN | Invoice | Outstanding | Due from | Paid on | Days late | Reason |
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Clients
Corporate clients and their delivery sites. Orders deliver to these sites; suppliers see only the site name, address and contact, never the client's commercial terms.
Clients
| Client | Code | GSTIN | Sites | Status |
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Invite a supplier
Takes the details from the supplier's GST certificate and PAN. Yodoya Kura issues the Supplier ID, creates the sign-in, emails the supplier and asks for the documents their categories need. Bank details are added at verification, from the cancelled cheque, after a call-back.
Help
Using Yodoya Kura
- Home lists everything Yodoya Shoji has asked of you, with a due date. Each request is also emailed, but you answer it here.
- Company profile: keep your contacts, dispatch addresses and capabilities current. Your legal name, GSTIN, PAN, billing address, MSME status and bank account are locked; use Request a change and attach the proof.
- Documents: upload what your categories need. When a document is renewed, upload the new one with its expiry date; Kura reminds you 30 days before expiry.
- Your Supplier ID appears on every order and payment from Yodoya Shoji. Quote it on your invoices and in every message.
- Purchase orders: when Yodoya Shoji issues an order, you get a short email saying it is waiting. Open it here, check the items, sites and dates, and accept or decline it within 2 working days. Supply only against an accepted order.
- Agreements: read and accept your agreement here, then upload the signed and stamped copy. The agreement sets your payment terms.
- Security word (Company profile): every genuine email from Yodoya Kura shows it. If an email asks you to act and does not show your word, it is not from us.
- Invoices and payment advices will appear here as they are switched on. Nothing is ever attached to our emails.
Security
- Your sign-in is yours alone. Ask us to invite colleagues separately.
- We never ask for your one-time code, and never ask you to change bank details by phone, email or message.
- Sessions end after 30 minutes without activity.
Staff: supplier onboarding
- Invite (Leads): legal name, GSTIN and PAN from the certificates; Kura checks the GSTIN check digit, the PAN inside it and duplicates, issues the Supplier ID and emails the owner.
- The supplier signs in, accepts the terms and uploads the documents listed under Action required (7 days).
- Verify (Leads), before the first order: GSTIN active on the GST portal; PAN matches; the cancelled cheque or bank letter matches the legal name; call the owner on a number you already hold (not one from their email) and confirm the bank account. Record the call. Only the last 4 digits of the account are kept.
- In Tally, create the ledger exactly as shown in Kura ("Legal Name - Supplier ID"), with the Supplier ID as alias 1 and the GSTIN as alias 2.
- Change requests: check the proof. For a bank change, call back on the number already on file first; the supplier's owner and the Leads are emailed whenever a bank change is asked for or made.
- Suspend stops the supplier's access at once (any staff member); restoring or closing is for the Leads.
- Agreements (Leads): issue a master agreement before the first order; the payment terms are set there (micro and small manufacturers and service providers: at most 45 days). Rate contracts fix the most that may be charged; an order above them needs a recorded reason.
- Clients (Leads): add each client and its delivery sites with their state codes. Suppliers see only the site name, address and contact.
- Purchase orders (Leads): create the order in Kura, one line per item and site; attach the PDF from Tally if you have one. The supplier is told (no attachment) and must accept within 2 working days; after that the daily run reminds them and copies the Lead. A service at a site outside Karnataka asks you to confirm the GST position first.